[5329] Admin Assistant

Location: Paris (ESMA offices) 50% and remote 50% on a bi-weekly basis
Deadline: ASAP (replacement)

Skills:
• IT/ Mathematic or Physics educational background
• 3+ years of working experience
• Good communication skills
• Increased capacity to understand technical matters

Tasks:
• Coordinate incoming cross-border ICT incident reports from national authorities and supervised entities under the Digital Operational Resilience Act (DORA), ensuring rapid response and regulatory compliance.
• Perform analyses regarding DORA incident reports, preparing data insights and presentations for the Executive Director and DORA working groups.
• Supported the rollout and adoption of IT and cybersecurity tools, achieving an organisation-wide implementation through strategic communication, trainings and change management.
• Draft policy documents and project deliverables on IT governance, operational excellence, and business continuity.
• Provide financial oversight, IT procurement and budget tracking for multi-stakeholder EU-wide digital transformation initiatives, contributing to efficient resource allocation and vendor alignment.
• Provide secretarial support for Standing and Steering Committees, coordinating meetings, preparing minutes, summaries of conclusions and tracking action points.